|
The content management capabilities built into Microsoft Office SharePoint Server 2007 are designed to
perform document management, records management, and Web content management. All types of content management
can be controlled by workflow processes.
Document Management
With the new document management components of Microsoft Office SharePoint Server 2007, SharePoint Products
and Technologies no longer simply provide a platform for document collaboration. Microsoft Office SharePoint
Server 2007 becomes a full-featured solution for managing business documents.
Enhanced document libraries in Windows SharePoint Services provide the foundation for the new document
management features described below.
Business Document Workflow
Included are a series of workflow applications such as document review, document approval, signature
collection, issue tracking, and custom routing for review and approval.
Document Management Site Templates
Microsoft Office SharePoint Server 2007 includes enhanced document management site templates that can be used
right away without further customisation.
Records Management
Every organization, whether privately held, publicly traded, or not-for-profit, needs a disciplined approach to
record keeping. Proper records management is vital to an organization's knowledge management, legal defense,
and regulatory compliance.
Microsoft Office SharePoint Server 2007 introduces a new set of features for creating and supporting formal
records management capabilities in your organization.
Policy and Auditing
The Policy and Auditing features of Microsoft Office SharePoint Server 2007 include content-type and
policy-based document retention and expiration schedules, auditing and reporting of policy-based actions,
support for labeling and bar-coding without physically modifying a document and integrated Windows Rights
Management Services.
Records Repository
The core of the records management implementation in Microsoft Office SharePoint Server 2007 is a stable,
scalable and efficient repository built on Windows SharePoint Services.
The Records Repository in Microsoft Office SharePoint Server 2007 includes several important features such
as the information management policies that consistently and uniformly enforce the labelling, auditing and
expiration of records and a records vault with capabilities that help ensure the integrity of files stored in
the repository.
You will be able to consistently and uniformly enforce the labelling, auditing and expiration of records with
information management policies. The hold capabilities make it possible for IT, lawyers and records managers to
apply one or more holds that suspend the records management policies on items to help ensure that they remain
unchanged during litigation, audits or other investigations.
The Records Collection Interface helps employees and automated systems easily submit content to a records
repository supporting "write only" access without requiring direct access to the records in the repository.
Record routing enables automated routing of content to its proper location within the records management
system, based on its content type.
E-mail Content as Records
Microsoft Office SharePoint Server 2007 records management features include the ability for providing
consistent, policy-based solutions for managing e-mail content across Microsoft Office Outlook 2007,
Microsoft Exchange Server 2007, and Microsoft Office SharePoint Server 2007.
Web Content Management
The Web content management features in Microsoft Office SharePoint Server 2007 provide a standardized way to
create and manage Web sites and their content. Web content management allows content to be reused and content
owners to incorporate advanced features without the intervention of technical workers. All of the features found
in Content Management Server 2002 have been incorporated into Microsoft Office SharePoint Server 2007, and many
of the features have been enhanced.
Whenever possible, Microsoft Office SharePoint Server 2007 uses common services to manage both document
content and Web content, including workflow, security, policies, versioning, and so on. Therefore, organizations
do not need to master and maintain multiple infrastructures for multiple kinds of content.
Read more about Document Management with Microsoft Office SharePoint Server (MOSS) 2007
|