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Every organization, whether privately held, publicly traded, or not-for-profit, needs a disciplined approach
to record keeping. Proper records management is vital to an organization's knowledge management, legal defense,
and regulatory compliance. Microsoft Office SharePoint Server 2007 introduces a new set of features for creating
and supporting formal records management capabilities in your organization.
E-mail Content as Records
Microsoft Office SharePoint Server 2007 records management features include the ability for providing
consistent, policy-based solutions for managing e-mail content across Microsoft Office Outlook 2007, Microsoft
Exchange Server 2007, and Microsoft Office SharePoint Server 2007.
This is accomplished through managed mail folders and mail management policies.
Managed mail folders
Working in conjunction with Microsoft Exchange Server 2007, managed mail folders help records managers and
compliance officers manage the e-mail in individual mailboxes more effectively by defining a set of standard
folders, each with an explicit business purpose, in which individual employees can file their e-mail. These
folders can be deployed to individual information workers based on their roles within the organisation, so
people who fill equivalent roles across a company can have similar top-level filing structures in their
mailboxes.
Mail management policies
Behind each managed mail folder is a set of rules and mail management policies, in addition to a written
policy statement.
Policies can be applied to any e-mail folder such as Inbox, Drafts, and Sent Items and a default policy
can be applied to other folders that are not explicitly named.
Policy and Auditing
The Policy and Auditing features of Microsoft Office SharePoint Server 2007 include content-type and
policy-based document retention and expiration schedules, auditing and reporting of policy-based actions,
support for labeling and bar-coding without physically modifying a document and integrated Windows Rights
Management Services (RMS).
Records Repository
The core of the records management implementation in Microsoft Office SharePoint Server 2007 is a stable,
scalable and efficient repository built on Windows SharePoint Services.
The Records Repository in Microsoft Office SharePoint Server 2007 includes several important features such
as the information management policies that consistently and uniformly enforce the labeling, auditing and
expiration of records and a records vault with capabilities that help ensure the integrity of files stored in
the repository.
You will be able to consistently and uniformly enforce the labeling, auditing and expiration of records with
information management policies. The hold capabilities make it possible for IT, lawyers and records managers to
apply one or more holds that suspend the records management policies on items to help ensure that they remain
unchanged during litigation, audits or other investigations.
The Records Collection Interface helps employees and automated systems easily submit content to a records
repository supporting "write only" access without requiring direct access to the records in the repository.
Record routing enables automated routing of content to its proper location within the records management system,
based on its content type.
Read more about Enterprise Search with Microsoft Office SharePoint Server (MOSS) 2007
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